ADVOCACY/COMMUNICATION/MARKETING/FUND DEVELOPMENET COMMITTEE

TERMS OF REFERENCE

 

Purpose – The Research/Data/IT/Outcome Measures Committee will foster excellence in palliative care through the use of research, data, information technology and outcome measures to develop and support best practice, and to advance palliative care as a clinical specialty.

Objectives

1. Develop recommendations for the creation of a central data base.

2. Identify, within the Network, opportunities to measure outcomes and facilitate and evaluate the process.

3. Collaborate with other Networks and stakeholders (i.e. CCO, HAO, LHIN’s etc) to identify, design and gather data on a common set of outcome measures.

4. Foster and develop linkages and partnerships with individuals, groups, organizations and private sector companies that have the resources and expertise in research, data gathering and analysis, information technology and outcome measures.

5. Provide expertise to the other Network committees on how to develop outcome measures, gather and analyze data, utilize information technology and conduct research.

6. Identify research opportunities and promote the Network as a site for health care professionals and students to conduct research.

Type of Committee – Standing Committee of the Network.

Authority – Can form and oversee Sub-Committees/Working Groups/Task Forces to address specific issues relevant to the Committee’s objectives and work plan.

Accountability – Accountable to the Council. Committee will develop an annual operating plan with timelines.  The Operating Plan will be reviewed and approved by Council. 

Membership – Membership shall be comprised of interested individuals who are members of the Network either individually or whose employer is a member organization. Members with specific skill sets will be recruited to assist in meeting specific committee objectives.  Network Director will be a standing member.

Goal: Generally, only one representative per organizational sector will sit as a member.  Broad/Cross-sectional membership: Twelve member maximum encouraged.

Term – A minimum commitment of 1 year and up to four years except for the Network Director whose term is not limited. Not more than 50% of the committee will rotate in a year.

Chairperson – The Chair will be elected by the members annually. The Chair is eligible for re-election to this office, but not for more than 3 consecutive years. The Chair will be a member of the Council.

Voting – One vote per member. However, during the developmental stage where there may be more than one member from an organization, there will be only one vote per organization.  
In the event of a tie, the Chair shall have a casting vote, which is in addition to his/her original vote.

Frequency of Meetings – 4 to 6 times a year or at the request of the Chair.

Agenda – To be circulated 7-10 days prior to the meeting.

Recorder – Rotates among members.

Minutes - Minutes to be circulated to the members within 14 days of the meeting. A summary report will be provided to the Council, at each of its meetings, by the Chair.

Location of Meetings – To be determined by the members.

Terms of Reference – To be reviewed annually.

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RESEARCH

TERMS OF REFERENCE

Purpose – The Research/Data/IT/Outcome Measures Committee will foster excellence in palliative care through the use of research, data, information technology and outcome measures to develop and support best practice, and to advance palliative care as a clinical specialty.

Objectives

1. Develop recommendations for the creation of a central data base.

2. Identify, within the Network, opportunities to measure outcomes and facilitate and evaluate the process.

3. Collaborate with other Networks and stakeholders (i.e. CCO, HAO, LHIN’s etc) to identify, design and gather data on a common set of outcome measures.

4. Foster and develop linkages and partnerships with individuals, groups, organizations and private sector companies that have the resources and expertise in research, data gathering and analysis, information technology and outcome measures.

5. Provide expertise to the other Network committees on how to develop outcome measures, gather and analyze data, utilize information technology and conduct research.

6. Identify research opportunities and promote the Network as a site for health care professionals and students to conduct research.

Type of Committee – Standing Committee of the Network.

Authority – Can form and oversee Sub-Committees/Working Groups/Task Forces to address specific issues relevant to the Committee’s objectives and work plan.

Accountability – Accountable to the Council. Committee will develop an annual operating plan with timelines.  The Operating Plan will be reviewed and approved by Council. 

Membership – Membership shall be comprised of interested individuals who are members of the Network either individually or whose employer is a member organization. Members with specific skill sets will be recruited to assist in meeting specific committee objectives.  Network Director will be a standing member.

Goal: Generally, only one representative per organizational sector will sit as a member.  Broad/Cross-sectional membership: Twelve member maximum encouraged.

Term – A minimum commitment of 1 year and up to four years except for the Network Director whose term is not limited. Not more than 50% of the committee will rotate in a year.

Chairperson – The Chair will be elected by the members annually. The Chair is eligible for re-election to this office, but not for more than 3 consecutive years. The Chair will be a member of the Council.

Voting – One vote per member. However, during the developmental stage where there may be more than one member from an organization, there will be only one vote per organization.  
In the event of a tie, the Chair shall have a casting vote, which is in addition to his/her original vote.

Frequency of Meetings – 4 to 6 times a year or at the request of the Chair

Agenda – To be circulated 7-10 days prior to the meeting

Recorder – Rotates among members

Minutes - Minutes to be circulated to the members within 14 days of the meeting. A summary report will be provided to the Council, at each of its meetings, by the Chair.

Location of Meetings – To be determined by the members

Terms of Reference – To be reviewed annually

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EDUCATION COMMITTEE

TERMS OF REFERENCE

Purpose – The Education Committee will facilitate and support the development and implementation of strategies to enhance palliative care education among Network members, other stakeholders and the public.

Objectives

1. Increase the palliative care skill and knowledge of health care professionals, service providers and volunteers.
2. Reduce duplication and enhance efficiency by developing strategies for Network members to share access to and use of educational programs across the region, and across the province.
3. Collaborate with other Networks to develop common educational standards in palliative care across the province.
4. Ensure opportunities of delivery of comprehensive standardized education programs to health care professionals and volunteers across the Network that meet the learning needs of participants.
5. Develop strategies to enhance funding of educational programs.
6. Partner with other Network standing committees to access their skill and expertise.

Type of Committee – Standing Committee of the Network

Authority – Can form and oversee Working Groups/Task Forces/Sub-Committees to address specific issues relevant to the Committee’s objectives and work plan.

Accountability – Accountable to the Council. Committee will develop an annual operating plan with timelines.  The Operating Plan will be reviewed and approved by Council. 

Membership – Membership shall be comprised of individuals who are members of the Network either individually or whose employer is a member organization.
Goal: Only one representative per organization will sit as a member. There will be not more than 12 members with all categories of Network membership represented. The Network Director and a PSM Coordinator will be standing members.
Developmental Stage Those interested in participating will be members.

Term  – A minimum commitment of 1 year and up to four years except for the Network Director and a PSM Coordinator whose terms are not limited. Not more than 50% of the committee will rotate in a year.

Chairperson – The Chair will be elected by the members annually. The Chair is eligible for re-election to this office, but not for more than 3 consecutive years. The Chair will be a member of the Council.

 

Voting – One vote per member. However, during the developmental stage where there may be more than one member from an organization, there will be only one vote per organization.  
In the event of a tie, the Chair shall have a casting vote, which is in addition to his/her original vote.

Frequency of Meetings – 4 to 6 times a year or at the request of the Chair

Agenda – To be circulated 7-10 days prior to the meeting

Recorder – Rotates among members

Minutes - Minutes to be circulated to the members within 14 days of the meeting. A summary report will be provided to the Council, at each of its meetings, by the Chair.

Location of Meetings – To be determined by the members

Terms of Reference – To be reviewed annually

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PATIENT & FAMILY CARE COMMITTEE

TERMS OF REFERENCE

Purpose – The Patient and Family Care Committee will facilitate the development of a full continuum of high quality palliative care services for clients and families in the care setting of their choice.

Objectives 

1. Makes recommendations to the Council on a palliative care service delivery model that is comprehensive of the domains of care outlined in the CHCPA Model.
2. Facilitates the implementation and evaluation of the agreed upon palliative care service delivery model.
3. Identifies gaps in service across the continuum of care and makes recommendations to resolve these gaps.
4. Facilitates the development, implementation and evaluation of clinical practice standards.
5. Collaborates with other standing committees as required.

Type of Committee – Standing Committee of the Network

Authority – Can form and oversee Working Groups/Task Forces/Sub-Committees to address specific issues relevant to the Committee’s objectives and work plan.

Accountability – Accountable to the Council Committee will develop an annual operating plan with timelines.  The Operating Plan will be reviewed and approved by Council. 

Membership – Membership shall be comprised of individuals who are members of the Network either individually or whose employer is a member organization. The Network Director will be a standing member.

Membership to include representation from:  CCAC, Nursing/PSW Agencies, visiting Hospice, residential hospice, acute care hospital, Pain and Symptom Management  Programs, Spiritual Care, Social Work, Mental Health, Therapy Agencies, Regional Cancer Centre.
Ad Hoc: Physicians

Task Forces/Working Groups to include consumers, pharmacies, volunteers front line health care providers etc. 

Goal: Only one representative per organization will sit as a member. There will be not more than 12 members with all categories of Network membership represented.

Term – A minimum commitment of 1 year and up to four years except for the Network Director whose term is not limited. Not more than 50% of the committee will rotate in a year.

Chairperson – The Chair will be elected by the members annually. The Chair is eligible for re-election to this office, but not for more than 3 consecutive years. The Chair will be a member of the Council.

Voting – One vote per member. However, during the developmental stage where there may be more than one member from an organization, there will be only one vote per organization.  
In the event of a tie, the Chair shall have a casting vote, which is in addition to his/her original vote.

Frequency of Meetings – 4 to 6 times a year or at the request of the Chair

Agenda – To be circulated 7-10 days prior to the meeting

Recorder – Rotates among members

Minutes - Minutes to be circulated to the members within 14 days of the meeting. A summary report will be provided to the Council, at each of its meetings, by the Chair.

Location of Meetings – To be determined by the members

Terms of Reference – To be reviewed annually

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TERMS OF REFERENCE
WATERLOO WELLINGTON DUFFERIN

HOSPICE PALLIATIVE CARE NETWORK

Vision

A full range of high quality hospice palliative care/ end-of-life care services will be accessible to the people of Waterloo Region, Wellington County and Dufferin County and their families, regardless of diagnosis or care setting.

For discussion: Vision: Every person and their families will receive high quality hospice palliative care in Waterloo Region, Wellington and Dufferin Counties, regardless of age, diagnosis or care setting.

Purpose / Mandate

The Waterloo Wellington Dufferin Hospice Palliative Care (WWD HPC) Network will provide leadership and structure to facilitate the ongoing development and implementation of a comprehensive, integrated and coordinated system of hospice palliative care / end-of-life care for the community.

Guiding Principles

The WWD HPC Network will adopt the guiding principles outlined by the Canadian Hospice Palliative Care Association in A Model to Guide Hospice Palliative Care (March 2002). The principles describe all aspects of palliative / end-of-life care, specifically:

• Patient & client / family focused
• Collaborative
• High quality
• Knowledge-based
• Safe and effective
• Advocacy-based
• Accessible
• Research-based
• Adequately resourced

The WWD HPC Network will respect the autonomy of individual organizations while fostering opportunities to work together on priorities that affect palliative care / end-of-life care across the care continuum and across care settings.

Objectives

• Facilitate the coordination and integration of hospice palliative care/ end-of-life care services at a systems level.
• Assess and monitor the community’s needs.
• Promote service innovations.
• Provide a forum for receiving and responding to Ministry of Health and Long-Term Care policy initiatives and for participating in the review and development of documents related to palliative care.
• Provide a forum that builds on existing relationships and facilitates ongoing collaboration and information sharing between stakeholders and across care settings.
• Develop process mechanisms for resolution of issues across disciplines and organizational boundaries related to the development and implementation of standards, guidelines and related initiatives in the provincial strategy.
• Support and co-ordinate educational opportunities for consumers, families, caregivers, health care providers and volunteers.
• Create and participate in regional opportunities for consultation on hospice palliative care/end of life issues such as policy development.
• Identify potential priority areas and issue specific projects.

Membership

The WWD HPC Network membership is open to all interested parties and therefore will include but not be limited to:

• Physicians
• CCAC’s
• Hospitals
• Pain & Symptom Management Coordinators
• Hospices – residential and home
• Grand River Regional Cancer Centre
• LTC Homes
• CCAC contracted service providers
• MOHLTC CW Regional Office representatives
• Funeral homes
• Pharmacists
• Informal caregivers
• Rest and retirement homes
• Community support services
• Educational institutions
• Spiritual and religious support services
• Other interested members of the community including general public and/or consumer

Frequency of meetings

TBD

The Terms of Reference will be reviewed on an annual basis.

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WATERLOO WELLINGTON DUFFERIN

\HOSPICE PALLIATIVE CARE NETWORK COUNCIL
TERMS OF REFERENCE:

The Council of the Waterloo Wellington Dufferin Hospice Palliative Care Network is a group of key hospice palliative care stakeholders with decision-making authority within their organizations. They are responsible for providing support and guidance to the function and overall operation of the Network and its Committees, Tasks Forces and Working Groups. It is the responsibility of the Council to provide strategic leadership and governance directed at achieving the vision and mandate of the Waterloo Wellington Dufferin Hospice Palliative Care Network.

Roles and Responsibilities

• Establish and monitor strategic system-wide plan for hospice palliative / end-of-life care in Waterloo Region and Wellington and Dufferin Counties
• Facilitate local adoption of the Canadian Hospice Palliative Care Association square of care and square of organization
• Develop a sustainability plan for the Waterloo Wellington Dufferin Hospice Palliative Care Network
• Ensure that identified priorities and Committees’, Task Forces’ and Working Groups’ plans align with the overall vision and mandate of the Waterloo Wellington Dufferin Hospice Palliative Care Network
• Link with relevant partners in bordering communities (e.g. to ensure that Dufferin County residents retain historical service links with Waterloo-Wellington LHIN while forming linkages with Central West LHIN)
• Receive minutes from the Provincial EOL Care Advisory Committee meetings and other relevant materials through the Waterloo Wellington Dufferin Hospice Palliative Care Network representative
• Be responsible for the Network Director
• Coordinate Waterloo Wellington Dufferin Hospice Palliative Care Network meetings

Membership

The Waterloo Wellington Dufferin Hospice Palliative Care Network Council’s composition will be reflective of the Network’s overall mandate, needs and communities being served. Members must be representatives that have the authority to make decisions, and will be expected to champion system-wide change. As such, continuity of attendance at meetings is imperative. However, a substitute may attend as an alternate if it is impossible for the designated representative to be in attendance at the meeting.

Members and their substitutes are responsible for communicating with (i.e. soliciting input and updating) the organization(s) or group(s) whom he/she represents.

Members will represent the following perspectives/organizations and include representation from Waterloo Region, Wellington and Dufferin County:

• Residential Hospices
• Home Hospices
• Legal representatives
• Pastoral Care
• Hospital(s)
• CCAC’s
• Pain & Symptom Management Coordinator(s)
• LTC Home(s)
• Legal representation
• Pastoral Care representation
• Physician(s) involved in palliative care
• Family/Client representative(s)
• CCAC contracted service providers
• General public and/or consumer
• Other stakeholders identified by the Council
• Ex-officio: - Ministry of Health and Long Term Care CW Regional Office representative
  • LHINs representative
  • Director Waterloo Wellington Dufferin Hospice Palliative Care Network

Frequency of meetings

Every 2 months or at the call of the Chair

Chair / Co-chairs

Chair / Co-chairs will be elected / appointed annually by the Council and for a term of not more than 2 consecutive years unless voted otherwise by the Council.

Rules of Order & Voting

• Meetings will be conducted utilizing Robert’s Rules of Order.
• Each Council member will have one vote on behalf of the organization(s) or group(s) that he/she represents.
• In the event of a tie vote, the Chair or Co-Chairs will cast one vote which will be the deciding vote.

The Terms of Reference will be reviewed on an annual basis.

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